This policy covers all of our interactions with our customers, business partners and anyone who is not an employee or contractor of WorkWell. This policy covers how we collect and process personal data via https://workwelloffices.com (our site).
The policy describes:
- what information we collect about you;
- how we use your information;
- who we share your information with;
- your rights regarding our use of your information;
- how long we keep your information; and
- how to contact us.
What information do we collect about you?
We may collect information, including your name, address, and email address when you make an enquiry. We maintain your name, address and email address in a secure database. We also gather information about how visitors navigate our website by using data gathered with cookies. Finally, if you submit a review or survey, we collect your submission and store the submission in a secure database.
How do we use your information?
We use your information to:
- process your request for relevant information about our company and, if you agree, to email you about other services we think may be of interest to you;
- process your personal data for research purposes as outlined in the consent process through which you supplied this to us;
- email you about similar goods and services to those you’ve purchased from us which you may be interested in; and
- enter and perform a contract with you or to perform any steps you require from us before entering into the contract. If you do not provide information required by us to enter into a contract with you, we will not be able to enter into that agreement with you or provide you the services you require.
We will rely on one of the following legal grounds (as appropriate) to process your personal data:
- to enter and perform a contract with you or to perform any steps you require from us before entering into a contract;
- to pursue our legitimate business interests in providing and marketing our products and services;
- your specific consent to us using your information, which you can withdraw at any time;
- to comply with our legal obligations and establish, exercise or defend our legal rights; and
those other purposes that you have agreed with us.
Who do we share your information with?
We share information with the following third parties:
- data processors, who are our suppliers who provide us services;
- if you become an employee your information will be passed on to and stored with our processing partners in relation to payroll and invoice payments. The use of this personal data is restricted to the extent necessary for the performance of the contract between us;
- persons connected with any sale, merger, acquisition, disposal, reorganisation or similar change of our business; and
- local and foreign regulators, governments, law enforcement authorities, advisors, courts, tribunals and arbitrators; and other third parties, with your consent.
What are your rights in relation to our use of your information?
You have rights under data protection law in relation to our use of your personal data, including to:
- request access to your information by submitting a request to firstname.lastname@example.org;
- update or amend your information if it is inaccurate or incomplete;
- object to certain uses of your personal data including direct marketing and processing based on legitimate interests and processing for purposes of scientific or historical research and statistics on grounds relating to your particular situation;
- request the deletion of your information, or restrict its use, in certain circumstances (for example, subject to lawful exceptions applying, you can request that we erase your information where the information is no longer necessary for the purpose for which it was collected;
- to withdraw any consent, you have provided in respect of our use of your information;
- to request a copy of the information you have provided to us, to use for your own purposes (often called your right to data portability); and
- to lodge a complaint with the relevant data protection supervisory authority in your jurisdiction.
If you have subscribed to us or agreed to be on a contact list to receive information from us, you can ask to be removed at any time by using the unsubscribe link included in any e-communications or by emailing email@example.com.
How long do we keep your information?
Personal data of employees will be kept for no longer than is necessary, and that period of time will be determined with reference to applicable statutory limitation periods in your jurisdiction.
Our policy is to destroy employment applications 1 (one) year after their submission if they have not led to an offer of employment, unless during the submission process you agreed to a longer retention period on the basis of being considered for future work opportunities we may have. If you are engaged with us ‘to perform a contract’, then local market data retention legislation may apply to elements of the information you supply to us.
Any other information obtained as set out in section 2 above will be kept for no longer than is necessary and will be determined with reference to applicable statutory limitation periods in your jurisdiction, or otherwise as agreed between us.
We will keep our retention policies under review to ensure that your data is not stored for longer than is strictly necessary.
How to contact us?
If you have any questions about this Privacy Notice or the information, we hold about you, you can contact us:
- by email: firstname.lastname@example.org
- by post: Company Secretary, Carrwood Park, Selby Road, Leeds LS15 4LG
Enquiries from outside of the European Union can still be made via the above email or postal route.
Changes to this Privacy Notice
We keep this Privacy Notice under regular review, and we will place any updates on this webpage. This Privacy Notice was last updated on 25th May 2021.